Please read carefully, then tick to confirm at the bottom. Nothing in these terms excludes or limits any liability for death or personal injury caused by negligence, or any other liability which cannot lawfully be excluded.
A. Acknowledgement of inherent risks
A1. Cycling carries inherent risk. Road, criterium, track, time trial, MTB and cyclo-cross cycling all carry an inherent risk of injury including, but not limited to, abrasions, fractures, head injury, serious or life-changing injury, and in rare cases death. Riders may collide with the road surface, fixed objects, vehicles, pedestrians or other riders; equipment may fail; weather and road conditions may be hazardous.
A2. Track and criterium-specific risks. Velodrome (track) cycling uses fixed-gear bikes without brakes and a steeply banked track; criterium racing involves close-quarter, high-speed cornering on closed circuits. We acknowledge these disciplines carry additional risk and only progress riders to them under qualified coaching.
A3. Voluntary participation. The rider participates in BMR activities voluntarily. The parent/guardian has explained these risks to the rider in age-appropriate terms and accepts them on the rider's behalf.
B. Insurance
B1. British Cycling cover. BMR is affiliated with British Cycling. Race participation is covered by the standard British Cycling membership liability insurance, subject to BC's terms and exclusions. It is the parent's responsibility to maintain the rider's BC membership at the level appropriate to their racing.
B2. Personal accident & equipment. BMR does not provide personal accident, loss-of-earnings or equipment insurance. We strongly recommend parents take out BC Race Membership (which includes Personal Accident cover) and/or additional private cover. Bikes, helmets, kit and other equipment remain the property and responsibility of the rider; BMR is not liable for loss, theft or damage.
B3. Travel cover. For overseas or longer trips, the parent is responsible for ensuring the rider has appropriate travel insurance including medical repatriation cover. BMR will advise on minimum cover for any specific trip.
C. Limitation of liability
C1. Volunteer organisation. BMR is a volunteer-led team. Whilst we take all reasonable precautions (DBS-checked staff, qualified coaches, written risk assessments, session ratios) we cannot accept liability for personal injury, loss or damage to person or property arising from participation, save where caused by our negligence.
C2. Statutory rights preserved. Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any liability that cannot lawfully be excluded under English & Welsh law.
D. Indemnity
D1. Acts of the rider. The parent/guardian agrees to indemnify and hold harmless BMR, its staff, volunteers, partners and sponsors against any claim, loss or damage arising from the rider's deliberate or reckless acts, breach of the Code of Conduct, breach of these terms, or any material misrepresentation in this application.
E. Equipment & roadworthiness
E1. Parent responsibility. The parent/guardian is responsible for ensuring the rider's bike is roadworthy, properly maintained, and fitted with all equipment required for the discipline (e.g. helmet to current British Cycling standard, lights where required, race wheels where appropriate).
E2. Right to refuse participation. BMR coaches may refuse a rider's participation in any session or event if the equipment, helmet or rider's physical condition is judged unsafe. No refund or credit is given in such cases.
F. Medical disclaimer
F1. Coaches are not medical professionals. Coaches, ride leaders and team staff are not qualified medical professionals. Any guidance on training, nutrition, recovery, body composition, menstrual health or RED-S is general in nature and is not a substitute for advice from a registered medical practitioner, dietitian or sport-medicine specialist.
F2. Fitness to participate. The parent confirms the rider is medically fit to participate in cycling training and racing. BMR may require written medical clearance after injury, surgery, illness, concussion or significant time out of training.
G. Concussion & return to play
G1. Concussion protocol. BMR follows the UK Concussion Guidelines for Grassroots Sport and British Cycling's concussion protocols. Any rider suspected of concussion will be removed from activity immediately ("if in doubt, sit them out") and may not return to training for at least 14 days, and to racing for at least 21 days, subject to a symptom-free graduated return-to-play programme and medical clearance where required.
H. Selection & race entries
H1. No guarantee of selection. Acceptance into BMR does not guarantee selection for any specific race, training camp or event. Selection is based on form, training engagement, conduct, team needs and operational factors.
H2. Race entries & costs. Race entry fees, travel and accommodation may be the parent's responsibility unless specifically covered by BMR or a partner. The cost-coverage position for each event will be communicated in advance.
H3. Kit allocation. Team kit issued to the rider remains the property of BMR until paid for in full or otherwise agreed in writing. Kit must be returned in good condition if the rider leaves the team within the season.
I. Conduct, discipline & removal
I1. Code of Conduct. All riders, parents and volunteers are bound by the BMR Code of Conduct. Breach may result in informal discussion, written warning, suspension or removal.
I2. Right to withdraw a place. BMR reserves the right to withdraw an offer of a place, or to require a rider to leave the team, for: serious breach of the Code of Conduct; safeguarding concerns; bullying, harassment or discrimination; misuse of social media; bringing the team, partners or sponsors into disrepute; material misrepresentation in this application; or repeated failure to comply with reasonable requests of staff.
I3. Fair process. Save where immediate action is required (for example to protect a child), a fair process will be followed: written notice of concern, opportunity to respond, decision, and right of appeal to the Welfare Officer or an independent reviewer.
J. Social media & public conduct
J1. Online conduct. Riders and parents agree not to post content that brings BMR, its staff, partners, sponsors or other riders/teams/officials into disrepute. This includes derogatory comments, doxxing, posting images of others without consent, and posting from inside changing or sleeping areas.
J2. Parental oversight. Parents agree to maintain age-appropriate oversight of the rider's social media use, in line with the BMR Social Media Code and British Cycling guidance for under-18s.
K. Photography & image rights
K1. Licence granted. Where consent to photography is given in Section 6, the parent grants BMR a non-exclusive, royalty-free, perpetual licence to use the images for the consented purposes. Consent may be withdrawn in writing for future use, and BMR will take reasonable steps to remove the images from active channels, but cannot guarantee removal from third-party copies, archives or cached versions.
K2. Most-restrictive rule. In group images where any rider has a more restrictive media consent, BMR will treat the more restrictive consent as the limit for the whole image.
L. Data protection
L1. Controller & lawful basis. BMR is the data controller for information held in this application. Processing is lawful under UK GDPR Article 6 (consent, legitimate interests, legal obligation, vital interests) and Article 9 (explicit consent / vital interests) for Special Category Data.
L2. Retention. Personal data is retained for the duration of the rider's membership plus seven years. Safeguarding records may be retained for longer where law or guidance requires (for example to comply with IICSA / NSPCC guidance).
L3. Your rights. You have the right to access, rectify, request erasure of, restrict and object to processing of personal data, and to data portability, subject to lawful retention. You may withdraw consent at any time by writing to the Welfare Officer. You may complain to the Information Commissioner's Office at ico.org.uk or 0303 123 1113.
M. Travel & accommodation
M1. Overnight stays. Where overnight accommodation is required, BMR follows British Cycling guidance: same-gender room sharing, single-sex sleeping arrangements, staff in separate rooms, and clear safeguarding routines for room checks and night supervision. Specific accommodation requirements (religious, medical, neurodiversity-related) should be disclosed in advance.
M2. Transport. BMR does not permit one-to-one car journeys between a staff member or volunteer and an unrelated minor. Where shared car travel is used, at least two adults or two riders will be present. Drivers must hold a valid licence, MOT and appropriate insurance.
N. Force majeure
N1. Cancellations & changes. BMR is not liable for changes, cancellations or curtailments of sessions, races, training camps or trips caused by weather, illness, venue availability, transport disruption, public health restrictions, or other circumstances outside our reasonable control. Where reasonably possible, costs will be refunded or credited.
O. Truthful information & ongoing duty
O1. Accuracy. The parent/guardian confirms that the information given in this application is true, complete and accurate to the best of their knowledge. Material misrepresentation may invalidate the rider's place and any consents given.
O2. Duty to update. The parent/guardian agrees to notify the Welfare Officer in writing as soon as reasonably possible of any change to contact details, medical information, safeguarding circumstances, or other material information.
P. Governing law
P1. Jurisdiction. This application form, and the rider's membership of BMR, are governed by the laws of England and Wales. Any dispute will be subject to the exclusive jurisdiction of the courts of England and Wales.
Where to find our policies
The BMR Code of Conduct, Anti-Bullying Policy, Photography & Filming Policy, Travel & Transport Policy, Social Media Code, Safeguarding Policy and Privacy Notice are available on request from the Welfare Officer (Mrs M Morgan) at blackmountainracing@outlook.com.
Scroll to the end of the terms to enable the acknowledgement.
